Evidence Readiness Review: sample report
This is what a £395 Evidence Readiness Review (excluding VAT) delivers, shown for an invented care home. Nothing on this page comes from a real service.
Scope
- Location
- Elmfield House (fictional), one registered location
- Report date
- 12 October 2026
- Evidence period
- Documents dated 1 January to 30 September 2026
- Documents agreed
- 3
- Topics agreed
- Safeguarding and Medicines
- Reviewed by
- Named reviewerA real report names the reviewer and gives their role. This sample shows the role only.
- Discussion
- One 45-minute discussion of the findings, held after the report was issued.
Documents reviewed
Each row shows one of four outcomes. Where we could not review something, or found nothing to review, we say so instead of leaving it out.
| Outcome | Topic and document | What the reviewer saw | Next step |
|---|---|---|---|
| Supported | Safeguarding Safeguarding adults policy, version 4 (6 pages) | Pages 2 to 3 set out how a concern is raised and who is told. Page 4 names the safeguarding lead and a deputy. Page 6 shows a review date within the last 12 months. These match the topic we agreed. | No action needed for this document. |
| Finding | Medicines Medicines stock audit, March 2026 (5 pages) | Section 2.4 on page 3 says "no discrepancies found". The stock count table on page 4 shows two items where the counted amount differs from the recorded amount. No explanation or follow-up is recorded. | See action 1. |
| Could not be reviewed | Medicines Medicines training record (scanned, 4 pages) | The scan was too faint to read reliably, so it was not reviewed and no finding was made from it. The file was returned to the provider. | See action 2. |
| No evidence provided | Safeguarding Safeguarding training matrix | No document was provided for this part of the agreed topic, so there is nothing to assess. This is not a finding about whether training took place. | See action 3. |
Prioritised actions
Action 1: Record the cause and outcome of the two stock differences shown on page 4 of the March audit, and correct the "no discrepancies" statement in section 2.4.
The audit says one thing and its own table shows another, and no follow-up is recorded.
- Owner
- Registered Manager
- Due
- 26 October 2026
- How completion will be checked
- The reviewer sees an updated or addendum audit page that explains each difference, is dated and is signed by the person who checked it.
Action 2: Upload a clear copy of the medicines training record as a readable file.
The scan could not be read, so nothing in it could be reviewed.
- Owner
- Deputy Manager
- Due
- 9 November 2026
- How completion will be checked
- A readable file is uploaded and the reviewer can open every page. It is then reviewed and reported on as a separate item.
Action 3: Provide the current safeguarding training matrix, or confirm in writing that none is kept.
No evidence was provided for this part of the agreed topic.
- Owner
- Registered Manager
- Due
- 30 November 2026
- How completion will be checked
- The matrix is uploaded and linked to this action, or a dated written note is linked explaining where training is recorded.
CQC key questions
| Key question | In this review |
|---|---|
| Safe | Safeguarding and medicines only. Three agreed documents were looked at and one part had no evidence. See the table above. |
| Effective | Not assessed in this review |
| Caring | Not assessed in this review |
| Responsive | Not assessed in this review |
| Well-led | Not assessed in this review |
Limits of this review
- This is not a CQC rating and does not predict one.
- Only the three agreed documents were reviewed. They are a sample, so the report cannot speak for records that were not provided.
- There was no observation of care and no interviews with people who use the service, relatives or staff.
- The report does not establish the quality of the whole service. Key questions that were not examined are marked "Not assessed in this review".
- A finding means what the document shows on the page referred to. It is for your team to check and decide what to do.